The Role of Blockchain in Legal Document Management

Blockchain is now the talk in the town. The successful implementation of the technology in cryptocurrency has opened the doors for other industries to implement it. One of the most promising tools for addressing problems of accountability and progress monitoring is Blockchain.

Nowadays, a company’s productivity, quality, and performance are heavily dependent on digitalization. As a result, businesses worldwide are implementing different technologies and applications to collate and optimize their processes.

Companies worldwide are now providing Blockchain development services that enable the business to take full advantage of this robust technology.

While many industries are now embracing this technology, we would be talking about the law industries. Though many law firms use Document Management Systems (DMS) for management, it has a few irregularities. The inability to track changes and a deficiency in trust and transparency can be critical problems for an organization, especially for a law firm.

By the end of the article, you would determine how law firms will thrive from incorporating blockchain technology into their processes.

DMSs And Blockchain

Document Management Systems (DMS) are straightforward: they require specific technology to store, maintain, view and monitor electronic records. Paper data is scanned and then entered into the framework using a text scanner.

While this does not entirely eliminate the use of paper, it does make life easier for office staff. Moreover, managers will quickly locate a particular document in the system in a couple of seconds, rather than searching through several files and huge stacks of paper.

Since Blockchain offers far more vital safety and protection, blockchain DMSs are the next-generation applications. Through authentication and encryption, the data on the Blockchain is safe and secure. Although no system is fully resistant to challenges and cyber-attacks, Blockchain has a better chance of preventing these attacks.

Immutability is yet another critical aspect of blockchain technology. It is extremely difficult to change, modify, or remove a new document or details about it once it has been put into the Blockchain.

However, it does not imply that staff would be unable to work with the document after that. Should anyone need to make changes, they’ll create new blocks in sequential sequence and add the new document and relevant details. Other staff would be able to see the initial text see who works on it, and see what modifications were made to later releases.

Advantages Of Using Blockchain To Handle Legal Documents

Once blockchain technology began to reinvent many sectors, the legal profession did not sit on the sidelines and is now reaping the advantages of the revolutionary technology. We’ll look at what blockchain technology has to deliver in legal document management in the sections below.

Transparency

As a decentralized database technology, Blockchain establishes a shared ledger that is accessible to all stakeholders to a contract. They will talk and introduce new details through the database and also display the document’s history.

This was something that regular DMS did not offer to its user. However, with blockchain technology, it will build more trust due to the transparency through which you can easily.

Smart contracts

A physical signature is often a requirement for any legal contract. Unfortunately, manual paper preparation sometimes results in user mistakes, and the legal profession is no exception. Through the use of digital contracts on the Blockchain will significantly change the scenario.

The program is set in a manner that smart contract clauses are already there in the system. The contract is instantly enforced if both parties meet the conditions. As a result, smart contracts allow the elimination of human error and the automation of formerly cumbersome and repetitive procedures.

Decentralization

Blockchain has one thing that makes it unique and much more demanding than the regular DMSs, and that is decentralization. Blockchain is a decentralized framework, whereas traditional DMSs are centralized. The lack of a central body or authority to oversee the overall scheme decreases the likelihood of corruption. Moreover, it makes the process much faster and more efficient.

Immutability

Traditional systems offer CRUD instructions to their users, whereas Blockchain does not even include “insert” and “delete” functions. In the case where the user wishes to make a modification to the text, they must insert a different block of data to the Blockchain without affecting the current edition. The above function allows you to keep a recording of all modifications done on the report and who has read it.

Data security

For any company in, the most important thing in this digital era is their data. Data security is a top priority amongst all businesses. Encryption, real-time alerts, role-based tiered access, and built-in proof of origin strategies to deter fraud are the most secure document management solutions.

Since the legal industry operates with sensitive information, encryption has become necessary for legal document management software, ensuring device protection and accuracy. While blockchain technology provides incorruptible authentication and security, law firms should therefore take into account adopting legal blockchain-based DMSs.

Conclusion

Blockchain technology is no doubt going to reshape the future for many industries. As more and more companies in different sectors understand its significance and its potential, they are quickly embracing it.

Law firms may gain through Blockchain in a variety of ways. This includes the documenting and recording of legal documents and checking their authenticity. Also, documenting and confirming ownership rights, confirming possession, and developing an online litigation framework can be done with Blockchain.

Both legal firms and their clients will benefit significantly from blockchain technology. Implementing the technology will help law firms to get ahead of their competition. Moreover, it would also help them digitalizing the lengthy process and making it easier than before.